Bar Code Registration in India - Overview

Barcodes are used to mainly for identifying the products. They contain parallel lines and digits, that can be read by the scanner to know all the information of the product from the database. Business organizations use the barcodes for the following purposes:

Inventory stocking information: Large departmental outlets with thousands of products manage their inventory through the barcode system. All the phases of the product cycle from manufacture to sale are tracked through this system.

Tracking of Asset: All businesses today hold a large number of IT assets, and hence the barcode system is utilized for tagging and tracking the assets in the asset software.

Tracking of payments and returns: The barcode system is also used for tracking returns, especially in the online shopping space. Barcodes can also be attached to invoices so as to enable the tracking of payments from customers.

EAN -13: International Article Number which is now called the European Article Number is a 13-digit number used for barcodes in Europe, India, and other countries.

UPC- A: Universal Product Code or UPC – A is a 12 – digit barcode generally used in the USA, Canada, UK, Australia, and New Zealand.

Databar barcodes: These barcodes are generally used for fresh food products and contain additional information such as batch number, expiry date and weight of the product and other information.

1D barcodes: The GS1 128 and ITF – 14 are highly versatile 1D barcodes through which items of the global supply chains can be traced and tracked. The GS1 128 barcodes can carry any of the ID keys and additional information like batch number, serial number, expiration dates, etc. The ITF-14 holds the Global Trade Item Number (GTIN) and is ideal for being applied to corrugated materials.

2D barcodes: These barcodes have gained much popularity with online payment methods coming into the picture. These can contain a lot of information and are widely used by businesses to even share websites and videos. It can contain around 7000 digits or 4000 characters. It can also be used to integrate information with programs like MS Office, MS SQL, Servers, and other database files.

The process for Barcode Registration can be done online. In India, the authorized body for registering Barcodes is GS1 India. The application for registration can be made online on their website – https://www.gs1india.org.

The steps involved are mentioned as follows:

Step 1 – Fill the application form

Step 2 – Upload all the required documents

Step 3 – Choose the type and number of barcodes required for your business

Step 4 – Confirm all the details and submit the application

Step 5- Pay the applicable fees required

Step 6- Track the status of your application

Following are the documents required for Barcode Registration:

Letter for allotment of barcode

PAN card of the business

Copy of audited financial statements

GST/VAT registration certificates

Certificate of incorporation, partnership deed as per requirement

Memorandum of Association, Articles of Association as per requirement

Copy of cancelled cheque/ bank statement

The fees for barcode registration is based on the following points:

-Turnover of the company for a particular period

-Number of barcodes required by the business

-Subscription period-period of subscribing barcodes

Depending on all these points, the fees vary from around Rs. 35,000 to Rs. 2,20,000.

Minimize error:
Since the information on the barcode is all automated, the scope of errors are minimized since there is no manual intervention or system in the form of data entry.

Less expensive and convenient:
Barcodes are easy to obtain, less expensive and convenient to use and it can also be customised based on requirements.

Varied information:
Barcodes contain several information related to the product like product numbers, serial numbers, batch numbers, and hence ensures the authenticity of the products.

Optimised Inventory Keeping:
The movement of the products becomes smooth and hassle-free due to all information of the products being enclosed in the barcode and makes the movement through the supply chain free of difficulties.

Time Efficient:
Registering a barcode saves a lot of time in the supply chain system. Using a barcode reader, the code can be scanned, and the details can be obtained very easily.

Accurate and Effective:
The information linked to the barcode is all automated and accurate and helps in efficient decision making and enables faster billing. Unique and Global Identification Code:The system of barcode facilitates unique identification that is globally identified and which implies that there cannot be no two products that will have identical barcode.

At Tax Seva Kendra, we are committed to offer our services to our clients at a very cost-effective proposition. We take value in client's satisfaction and provide the best possible solutions to their needs. We focus to serve the customer with utmost loyalty. We are time and result oriented and will provide on-time service delivery to ensure high level of customer satisfaction.