Club Registration in India- Overview

The first step in creating a club is to take a decision on what type of club it is going to be and then think of an attractive name. Ideally and generally, a club should have a central theme, which would attract people with similar interests. Commonly, the clubs deal in the following areas:

• Sport
• Socializing events
• Recreational activities
• Advocacy
• Professional development
• Creating awareness on important and critical genres
• Religious events
• Volunteering
• Cultural events and activities
• Sharing information
• Finance

An important aspect while creating a new club is determining its location and the frequency of operations. Clubs hold meetings and it is important to determine how many times your club will be operating in a span of time like a week or month so that the members don't have any confusion regarding it. It is important to decide on the location of the club, firstly so that every member is able to attend the meetings and secondly the club is meant for socializing so that the locals can also be a part of it.

The leadership of a club should be properly defined in order to ensure that it functions properly and according to the rules. There should be a President who will act as the leader, who will be responsible for running the club, conducting meetings and so on.

The Vice-President will take on the duties and responsibilities in the absence of the President. Then there will be a Captain, who is again an important member of a club. The President along with the Vice-President takes important decisions on every aspect.

The lieutenants form the lowest rank in the hierarchical structure of a club. They can implement the rules in the absence of the senior members and can cast votes on important matters. They guide the recruits on various matters related to the club and are trusted by the captains.

An integral feature of starting a club is getting together all the members and establishing the rules, making it fair and equal to all. The rules should be accompanied with proper punishments in case they are not followed or maintained. The rules established should be flexible.

The owners should come up with a name, symbol or unique feature and colors of the club theme. However, in order for the whole association to be successful, the decisions should be taken through unanimous consent of the members.

The club should also provide ID cards to its members. The easiest way to accomplish this is through creating a template that contains the following:

• Name of Club
• Name of Members
• Contact details of the Club
• Club's location
• Member's designation
• Date of membership

The club should have an e-mail of the members so that important information can be conveyed to the members at the earliest. Besides, the club should have its own website which should be updated on a daily basis with the following information:

• Events in the club
• Membership procedures
• Future events and activities

There are various expenses incurred by a club for conducting various events and activities, lectures, printing flyers and other miscellaneous expenses. Usually the members of the club invest money personally. There are membership fees. And they can also seek financial aid from fundraisers and locals.

Nowadays there are several governmental organizations, political institutions and corporations that provide financial aid to the clubs. The owners can use the grant forms provided by these sources and see if they are eligible to receive financial help from them.

The meetings are an essence of the clubs and through these meetings the members come together and associate with each other. While holding the very first meeting, the owners can arrange snacks and games to make it easier for the members to socialize. The members should also be provided periodic reminders through calls or emails about the meetings or giving them important instructions.

The club owners most commonly take on memberships within his or her immediate social group like friends, relatives, and family members, locals residing in that particular locality. The clubs should be open to other people for membership so that it gains a lot of popularity.

Under the Societies Registration Act, the registration of Clubs is permissible where the clubs are formed for the following purposes:

• For promoting science, literature, or the fine arts
• For giving instructions
• Diffusion of political education
• For foundation or maintenance of libraries or reading rooms for the use of members or others
• For promotion of other allied objects
• For providing social and recreational facilities

We at Tax Seva Kendra, offer the first free expert consultation to guide you through the process of Club Registration. We have a team of experienced professionals like Company Secretaries, Chartered Accountants, lawyers and other industry experts who are dedicated towards a common objective i.e. customer satisfaction. We will also ensure smooth and hassle-free Club Registration services in India.